About Contractor Management

Aeris Resources is an organisation built on the success of our people, and that includes our business partners.

We know that safe work is essential for a strong business. That’s why we work together to assess risks to ensure we always work safely, we make great decisions based on facts, we make things happen in the right way at the right time, and we look for better ways to solve problems that improve our business, our suppliers, and the communities in which we operate.

Our Safety Management System uses the mining industry framework focused on the control of Catastrophic Potential Events, which have the potential to cause life-changing injuries. We focus on Critical Control Management that supports the development of an effective safety culture and a successful business.

An effective safety culture is key to our success.

To underscore and strengthen these commitments, contractors working for Aeris Resources must register and maintain their compliance in an online Contractor Management System. This system is managed on our behalf by Pegasus, an Australian workforce management and software company.

HOW DOES THE SYSTEM WORK?

Contractors will register their business and their workers in the Aeris Resources Contractor Management System.

The process is completed in an online portal by an administrator representing your business. We divide it into two stages to make it as easy as possible: 1. business registration, and 2. worker registration. The entire process is detailed on the How to Register page, and is outlined below:

Registering your business

Beginning in the Company Pre-Qualification portal of the Aeris Resources Contractor Management System, you will answer questions about the type, scope and frequency of work your business does for Aeris Resources. Based on your answers, you will be assigned a category to determine which documents needed to get you compliant. You will upload those documents for Pegasus safety specialists to verify, and then you can get your workers registered.

Registering your workers

You will be sent login details to the Worker Portal of the Aeris Resources Contractor Management System, where you will create profiles for your employees who work on Aeris Resources sites. You will select the role/s they perform for Aeris Resources, upload their qualifications and competencies (licences, tickets), and book online inductions which they complete before attending site. This information is also verified by Pegasus safety specialists. Compliant and inducted workers are issued with access ID cards linked to their online profile – their passport to access Aeris Resources sites.

PEGASUS

Pegasus connects a competent workforce. They manage the Contractor Management System on behalf of Aeris Resources.

Forged in deep industrial expertise, our software was first developed in 1998 to keep Australian workers safe on site.

Our commitment to workplace safety was as uncompromising then as it is now. The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

How To Register

The Aeris Resources contractor management process is completed in two parts: business registration, and worker registration, including induction bookings.

We suggest you read through the instructions and give yourself time to source the information needed to work for Aeris Resources.

A nominated administrator will complete this process for your business and each worker.

User guides with screenshots can be found on the Help and Resources page.

LET’S GET STARTED

Stage 1: Register Your Business

Step 1 > Register a username and password

The Aeris Resources Contractor Management System can be found by clicking the button below.

Start by entering a username of your choosing, plus your email address and a password. You’ll be emailed confirmation.

Step 2 > Register business details and answer profile questions

Using your new details, login to the Aeris Resources Contractor Management System.

Follow the process to register your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.

Step 3 > Pay for registration

Business registration in the Aeris Resources Contractor Management System depends on the risk category assigned to your work.

    • General risk: $950 + GST every 3 years, $150 + GST annual renewal
    • Low risk: $550 + GST every 3 years, $150 + GST annual renewal

Step 4 > Upload documents for verification

You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification:

    • Public & Product Liability Insurance
    • Workers Compensation Insurance
    • Professional Indemnity Insurance
    • Occupational Licenses (e.g. Electrical, Plumbing)
    • ASNZ4801/ISO18001 Certificate

Step 5 > Complete safety management system (SMS) review

An SMS review is an independent desktop review of your Work Health and Safety documents by a qualified WHS professional. The documents you’ll be asked to upload for your SMS review depend on your category and may include, but are not limited to:

    • WHS / OHS Policy
    • Environmental Policy
    • Risk Management Procedures
    • Systems of Work Process, including Incident Management
    • Drug and Alcohol Management
    • Emergency Management
    • Training Procedures, including Induction Management
    • Subcontractor Management
    • Continual Improvement Processes

Your SMS questions and submitted documents will be audited within five business days of submission and you’ll be emailed if corrective actions are required for you to meet compliance.

Your business registration is complete when both the SMS and document upload steps have been verified and approved.

To complete your registration, you will next be invited to register your workers. Please click to expand Stage 2.

Stage 2: Register Your Workers

Step 1 > Login and add workers

On business registration approval (stage 1), Pegasus will email you login details to register your workers.

Using these emailed details, login and add your workers – you’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 2 > Pay for worker registration and access ID card

Pay for your worker’s registration and order their access ID cards to work for Aeris Resources.

    • Worker registration costs $110 + GST per person for the first year for the management of roles, verification of documents, and supply of card.
    • Annual renewal costs $50 + GST per person
    • Replacement cards are $20 + GST.

A tax invoice will be supplied on payment.

Step 3 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role/s they’ll perform for Aeris Resources.

Each worker must hold at least three roles:

Level 1 – Aeris Contractor

Level 2 – corresponding to the SITE the worker will attend (e.g. Level 2 – Tritton (TRI) – Site General)

Level 3 – corresponding to the LOCATION and AREA they work in (e.g. Level 3 – TRI – Processing)

Your selections will determine the competency documents you’ll upload in the system to prove your worker can perform the chosen role/s:

    • Photograph
    • Proof of Identity
    • Medical
    • High Risk Licenses
    • Trade or Tertiary Qualifications
    • Certificates or Statements of Attainment

At this time, you will also book your worker’s online inductions. They will be emailed a link and login details.

Pegasus will validate the documents you’ve uploaded during registration. You’ll be emailed to update any required information. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards printed and sent.

Ongoing System Access

Once you have completed both stages to register, the system can be accessed by creating a Pegasus Gateway account, and adding the Aeris Resources tile. This allows you to access both parts of the Aeris Resources Contractor Management System from one place with one login. Click the Pegasus Gateway button at the top of the page once you are registered.

Process Wheel

Help and Resources

System Guides

Helpful Resources

Aeris Resources Modes of Engagement

Contractor Safety Health Management Plan Template

HSE Statistical Data Spreadsheet

Tritton Site Access Instructions

Onsite Contractor Knowledge Base

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Aeris Resources Contractor Management System.

Aeris Resources Business Rules

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your business and workers approved faster.

Adding and Removing a Cardholder (print and scan)

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Resources to help with a Safety Management System (SMS) Review

Demonstration Webinar for Contractors

Contractor Support Resources Webinar

Frequently Asked Questions

Please click to expand the FAQ below.

Where do I register in the system?

Select the HOW TO REGISTER button at the top of the page, and click to expand the instructions under REGISTER YOUR BUSINESS.

From here, you can click to register your business in the Aeris Resources Contractor Management System.

Once you have registered both your business and workers (you will be emailed login details to register workers on business registration approval), create an account in Pegasus Gateway (button at the top of the page).

From Pegasus Gateway, you can access both the business and worker portals of the Aeris Resources Contractor Management System from one place with one login.

How much does registration cost?

Business registration costs depend on the risk category assigned to your work:

  • General risk: $950 + GST every 3 years, $150 + GST annual renewal
  • Low risk: $550 + GST every 3 years, $150 + GST annual renewal

Worker registration costs $110 + GST per person for the first year for the management of roles, verification of documents, and supply of card. Annual renewal costs $50 + GST per person, and replacement cards are $20 + GST. A tax invoice will be supplied on payment.

What documents do I need to upload to register?

The documents you upload will depend on the work your business does for Aeris Resources.

Business:

  • Valid ABN matching company name
  • Public & Product Liability Insurance
  • Workers Compensation Insurance
  • Professional Indemnity Insurance
  • Occupational Licenses (e.g. Electrical, Plumbing)
  • ASNZ4801/ISO18001 Certificate

Workers:

  • Photograph
  • Proof of Identity
  • Medical
  • High Risk Licenses
  • Trade or Tertiary Qualifications
  • Certificates or Statements of Attainment

What benefit does the system have for contractors?

Registration ensures you are aligning to the Aeris Resources effective safety culture and Critical Control Management (CCM) approach for the development of an effective safety culture and a successful business.

The system is your opportunity to prove you have the systems, qualifications and competencies to work safely for Aeris Resources.

Benefits include:

  • joining an online database of trusted and qualified businesses and workers
  • having higher quality work opportunities because you can prove you’re fit to work
  • maintaining an online, portable profile
  • receiving electronic reminders to stay compliant and ready to work
  • having licences, competencies, inductions, and documents verified by qualified auditors and industry specialists
  • managing your own profile – roles, competencies, and training – in the Pegasus system at any time, 24/7
  • accessing a support centre of industry and software specialists if you need help reaching compliance or navigating the system.
  • enjoying a transparent cost model

Who do I contact if I have questions about the system?

You can contact Pegasus, who manages the system on behalf of Aeris Resources. Visit Contact Us for details.

Can I fast track an application?

Yes, Pegasus offers an escalation procedure.

Pegasus understands that there are times when you’ll need your data application or access ID cards to be processed faster than our standard delivery time of two working days.

Click to review the Data Escalation Policy.